January 11, 2012

Dear ASPAN colleagues,

The purpose of this letter is to invite you to assist ASPAN as a Host/Hostess at the 31st National Conference in Orlando, Florida on April 15-19, 2012.

If you are planning to attend the conference, ASPAN needs your support to make the conference the best one to date.  Hosts/Hostesses play a critical role in the success of the conference.  Duties of the Hosts/Hostesses include: staffing of the registration booth, collection of tickets for ticketed events, assisting at the evening sessions, providing directions within the conference area, facilitating seating in the sessions, distributing hand-outs and collection of questions from the audience.  If an event such as the CPAN/CAPA Lunch has an additional fee, you must be registered for it to be selected.

Please review your conference brochure along with any other plans you might have to determine the times you are available to serve as a Host/Hostess.  Complete the enclosed form and return by mail to Patricia Legg, 2146 Bills Drive, Jacksonville, Florida, 32210.  If you wish, you can respond via email with your selections by date, time, and specific session/event.  Please e-mail Pat Legg at leggpc@att.net.  The deadline is February 17, 2012.

All efforts will be made to place you in the time frame and sessions you select.  A first-come, first served selection method will be employed should there be more volunteers than spots available for a given time slot.  If you also wish to serve as a moderator, please choose separate sessions to serve as a Host/Hostess.  Contact Sheri Bowell, Moderator Coordinator, at 253-517-3988 or sheri.rn.capa@comcast.net to volunteer to moderate a session(s).

Please plan to attend the Host/Hostess orientation on Saturday, April 14th from 3:15-4:15pm or Sunday, April 15th from 4:00-5:00pm.  If you are unable to be there, check in after arrival at the Host/Hostess desk during daytime conference hours to receive instructions and your apron.

Please review the brochure and times you are available to be a Host/Hostess and notify me as soon as possible by sending the completed form back to me.  The assignments will be completed and you will be notified by March 16, 2012 of your assigned times.  To volunteer you must be an active or retired member of ASPAN and have registered for the conference.

Thank you for supporting this recruitment effort.  I look forward to seeing all of you in April at ASPAN’s 31th National Conference in Sunny Orlando, “the City Beautiful”.

Sincerely yours,

Patricia Legg

ASPAN 2012 Host/Hostess Coordinator

                                                  HOST/HOSTESS VOLUNTEER FORM

2012 ASPAN NATIONAL CONFERENCE

Name                                                                                                                                      

Address:                                                                                                                                  

City:                                                    State:                                       Zip:                             

Home Phone:   (    )                               Work      )                           Fax:                            

E-Mail:                                                                                    ASPAN Member#      ______

I AM WILLING TO HOST AT THE FOLLOWING TIMES:  (Check all your preferences. Write in number for preferred sessions for tracks.  Refer to conference brochure for session numbers)

Friday      April 13:       Bag Stuffing _______

Saturday April 14:         Pre-conference*: AM____ PM ____   PM Registration ______

Sunday     April 15:       Dream walk* ________     Registration: AM ________PM __________

Representative Assembly _______  First Timer’s Orientation________

Component Night ________

Monday   April 16:        Registration ______   Orientation ______    Opening Ceremonies _____

CPAN/CAPA Lunch* ______   2:30 Session # __________3:30 pm Session # ______   Exhibits 5:00-7:30p _______   SPG 7:15 Session # _______ 7:15 pm Session #________

Tuesday   April 17:        Exhibits 7:00-9:00 am   ______   Registration ______ 9:00-10:15 am Session #____

10:30-11:45 am Session # ______12:15pm SPG Session # _____________

Exhibits 12-2:00 pm  _______  2:15-3:30pm Session #___________

3:45-5:00 pm Session # ________   5:30 SPG Session # ____________   Exhibits 5:00-7:00pm_______  President’s Reception__________

Wed.        April 18:       Exhibits 7:00-8:30 am _____ Registration ______   9:00-10:15 am Session________

10:30-11:45 am Session # ________          Development Luncheon*____________

2:15-3:30 pm Session #_________ 3:45-5:00 pm Session #_______7:00-8:00pm Military Reception ______  7:15pm CSP Oral Presentations _______

Thurs.      April 19:       Registration: _______   Closing Breakfast and Ceremonies ______

Post-Conference* ______

Miscellaneous:               Silent Auction _________   Hospitality Desk_______

(Days/times vary)      Other duties, e.g. ‘Way Finders’ at escalators, for meeting rooms, etc.

____________

How many hours (4 hrs = $25.00) do you prefer to volunteer?  (e.g., < 4,  > 10, etc.)  ______

* Requires that you have registered and paid the extra fee to attend

Return to:                  Patricia Legg, MSN, RN, CPAN, LHRM Host/Hostess Coordinator

E-mail/ address:        leggpc@att.net or 

2146 Bills Drive, Jacksonville, Florida, 32210

                                     Cell Phone:  904-868-1392   

January 24, 2012

Dear ASPAN Colleagues,

I would like to invite you to consider serving as a session moderator during the upcoming National Conference in Orlando, FL, April 15-19, 2012.

Component leaders, past and present, as well as other component members who are comfortable using a microphone and at ease introducing speakers, are needed to serve as session moderators.  Moderators are needed for Pre-Conference sessions, Saturday, April 14 and each educational session including Monday afternoon April 16; Tuesday, April 17; Wednesday, April 18; and the Post-Conference offering on Thursday, April 19.  The duties of the moderators include:  introducing speakers and keeping the session on time.   Pass this letter and copies of the Moderator Willingness-to-Serve Form to others within your component, and any other colleagues planning to attend the conference who you think would be interested in serving as a moderator.  Moderating is fun and an important part of the conference.

Please review your time and volunteer commitments and the educational sessions found in the 2012 National Conference brochure.  Choose a session (or better yet, several sessions) which you would be willing to moderate.  Complete the attached form indicating your selections, including the date, time, session number and title to:   sheri.rn.capa@comcast.net.  If you also wish to serve as a Host/Hostess, please choose separate sessions to serve as a moderator.  Contact Pat Legg, Hostess Coordinator, at 904-868-1392 or leggpc@att.net to volunteer for sessions to Host/Hostess.

Every effort will be made to place you in the session(s) of your choice, based on a first come, first served basis.  If you are willing to moderate a session other than your first choice option, please indicate that on the Moderator Willingness-to-Serve form.  You will be notified of your session assignment by email.  A moderator orientation letter and detailed instructions will be included with your assignment(s).  Make plans to attend the Moderator Orientation session at 4:30-5:30pm on Saturday, April 14.

Please return your completed form to me as soon as possible.  The final date for returning your willingness-to- serve form is February 17th.  Assignments will be completed and notification sent to each volunteer moderator by March 17, 2012.

Thank you for your support.  I look forward to seeing you at ASPAN’s 31st National Conference in Orlando!

Sincerely,

Sheri Bowell, RN, CAPA

2011 Conference Coordinator

Moderator Willingness-to-Serve Form

Name: ________________________________________________________________________

Preferred phone and time you can be reached: ____________________________________________

Email address: __________________________________________________________________

Component: _____________________________________________________________________

I am available to moderate at the following sessions:

____Pre-Conference sessions, Saturday morning, April 14 (Must be registered and pay the additional fee)

____Pre-Conference sessions, Saturday afternoon, April 14 (Must be registered and pay the additional fee)

____Any session(s), Monday afternoon, April 16                      

____Any session(s), Tuesday morning, April 17          ____Any session(s), Tuesday afternoon, April 17

____Any session(s), Wednesday morning, April 18     ____Any session(s) Wednesday afternoon, April 18

____Post Conference sessions, Thursday afternoon, April 19 (Must be registered and pay the additional fee)

I prefer to moderate at the following session(s).  If you have a second choice option, please include that information also.

Thank you for your support and cooperation!  Please return form by February 17, 2012.

Phone:  253-517-3988/ Cell: 253-261-2692                 Email:   sheri.rn.capa@comcast.net

Please copy this form if you need more space.

The new officers of District 4 want to wish you a Happy New Year.
We hope you all had a wonderful, restful, holiday.

An update on the festivities in December:
We made $350 at our fundraiser at Fine and Funky but more importantly we had fun with each other and even made dents in our Christmas shopping.
We also had a winner of the quilt!
Barb Comstock’s own son won the drawing.
We made $160 profit on that fundraiser (quilt cost was $227).

Don’t forget to sign up for the upcoming ASPAN educational offerring on Feb 4.

And just a reminder that your current officers would love to hear from you with any ideas for support, education or get-togethers:
President Barbara Watts: watts297@hotmail.com
Vice Pres Gail Stout: gailstoutrn@gmail.com
Secretary Sherry MacNamara: sherkmac@yahoo.com
Treasurer Jessica Johnson: lil_bucket24@yahoo.com

Also if you are planning on attending ASPAN conference this April let Barb Watts know. She would like to plan a get-together in Orlando!!

Click here for a .pdf of the
Registration Brochure

Mark your calendars and start planning!

Surrounding Your Practice With Excellence: Legalities, Standards & Advocacy

For more information and registration

http://rmpana.org/wp-content/uploads/2011/01/ASPAN-Seminar-.pdf